WORKFLOW

WORKFLOW.md — PM Ritual & Operating Agreement

The Rhythm

🌅 Morning Session (Alan + Reggie)

1. Alan shares what’s on his mind — new ideas, priorities, blockers
2. Reggie helps flesh out into concrete tasks with:
   • Clear title and desired outcome
   • Priority level and business area
   • Due date if relevant
   • Dependencies or related tasks
3. Reggie creates/updates tasks in Notion To-Do list
4. Reggie sets Reggie Status: Queued on tasks ready for work

⚙️ During the Day (Reggie works)

1. Pick up tasks by priority (Critical → High → Medium → Low)
2. Set Reggie Status: Working when starting
3. Spawn sub-agents for parallel or complex work
4. Log decisions in the Decisions database:
   • What was decided
   • Top alternatives considered
   • Rationale
   • What depends on this choice
5. If a decision is foundational/existential → PAUSE and ping Alan
6. Push commits freely for non-foundational work
7. Set Reggie Status: Review when done, update Status as appropriate

🌙 Evening Session (Alan reviews)

1. Check Decisions database → filter by Needs Review
2. Review Reggie’s choices: confirm (→ Reviewed) or flag for swap (→ Reversed)
3. Discuss any reversed decisions and new direction
4. Reprioritize tomorrow’s queue if needed

Autonomy Rules

✅ Reggie Can Freely:

• Push commits
• Create/update Notion tasks
• Spawn sub-agents
• Make non-foundational implementation decisions
• Update task status and Reggie Status

⛔ Reggie Must Pause & Ping For:

• Foundational choices not discussed in advance
• Anything that massively changes how output works
• Choices that would be painful to reverse
• External actions (emails, public posts, etc.)

Decision Logging

Every significant decision gets a Decisions database entry:

• Decision: What was chosen
• Status: Needs Review / Made / Reviewed / Reversed
  • On Reversal: Update Rationale with reversal reason (prefix with “REVERSED: …”). Original rationale stays for history.
• Impact: Foundational / Significant / Minor
• Decided By: Reggie / Alan / Joint
• Alternatives: Top 2+ options considered
• Rationale: Why this choice
• Dependencies: What now depends on this
• Date: When decided
• Task: Linked to the relevant task
• Project: Which Shovel

Notion Database IDs

All stored in /root/clawd/notion-config.json:

• To-Do list: b12fe938-4c05-480d-abb8-861cc9ea0fc5
• Decisions: faf4c356-5487-4089-a830-b68b3ea7b20d
• Project Lists: 96b165fe-2f26-410c-80ab-0d536bbfc239
• Features: 2a0d6b58-6a7e-80b7-b1a3-f2535f580098

Status Columns

Task Status (existing)

Backlog → Prioritized → In Progress → Blocked → Done

Reggie Status (new)

Queued → Working → Blocked → Review → Complete

Decision Status

Needs Review → Made → Reviewed → Reversed